Leveraging Shared Workspaces to Keep Your Business Running While Traveling This Summer

June 3, 2024

Ysel Hernandez

As the summer season approaches, business owners and operators are looking for ways to step away and recharge. This often comes in the form of summer vacations or other forms of travel. The challenge is that your business needs to continue operating whether you are in your home city or sitting on a beach halfway across the globe.

While technology has made this option easier, there are some limitations that still require a physical workspace or in-person support staff. If you’re one of the more than 200 million Americans that plan to travel this summer, leveraging a shared workspace could be the solution to maintaining a smooth business operation while on the road.

1. Receptionist and Call Handling Service

Managing a professional image is crucial for your business, even if you aren’t in the office. Shared office spaces often offer receptionist services to greet physical guests, answer incoming calls, and take messages. The support staff at a shared office can also route any important calls to an alternate contact. This is a great option for business owners, especially if they are traveling in a very different time zone. The last thing you want is to be fielding client calls in the middle of the night.

2. Mail Management Services

While most communication has shifted to digital formats, most businesses still need to send, process, and receive physical mail and packages. Shared workspaces can offer mail handling services that facilitate forwarding mail to your current location or scanning and emailing important documents.

Also, traveling with important documents or equipment can be risky. Share workspaces can provide your business with a secure storage solution to ensure your essential documents and assets are protected.

3. Hot Desking Access

Hopefully, you get to enjoy an uninterrupted vacation. However, emergencies can arise at any moment that a business owner needs to attend to. Shared offices offer a professional setting for a business owner to gain on-demand access to a private workspace, coworking space, office technology, or meeting room, even if they aren’t in their home city.

4. IT Support

Most shared office spaces have on-site IT support that can help resolve any technical issues that you or your team encounter. Whether you need help connecting to their global network when traveling or your team encounters a major technology issue, the shared workspace staff will be able to step in and minimize any business disruptions.

5. Virtual Office Services

For business owners who travel frequently or are embracing the digital nomad lifestyle, having a physical office space is impractical. Virtual offices allow you to maintain a consistent and professional business address even if your location is constantly changing. This can provide your clients with a sense of stability and trust.

Having a network of virtual offices can also provide access to several major markets without having a physical presence there. This is useful if you are trying to project an image that your organization is large and well established. 

6. Business Continuity Services

Establishing a relationship with a shared workspace can provide a backup plan if the worst happens. Unexpected events like power outages, civil unrest, political upheavals, and natural disasters while traveling can have serious implications for your business. Having an alternate business operation in a separate geography can provide useful redundancy and ensure your clients always have access to your business.

Make More of Your Summer with a Shared Workspace

You don’t have to choose between enjoying your summer and running your business. At Lakeside Workspaces, our team is here to support you no matter where your travels lead you. Our shared workspaces offer a professional setting equipped with state-of-the-art technology. Whether you need a place to touch down while out of town or need us to support you on the road, we’re here to help. Best of all, our solutions are significantly cheaper than traditional office space. Contact us today to find out how we can make your summer stress-free.

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